Every file lives on the property, the contact or the deal it belongs to, not in an inbox. Categories, tags and search get you to the right version, and a signed document locks so nobody edits it by accident.
Preliminary contract
PDF Β· 3 signers
Brokerage agreement
Sent to owner
Owner report Β· August
Generated from the CRM
Drag a file onto a property or contact and it is filed there automatically, no folder to pick.
Contracts, sketches, photos, plans, certificates β sorted from the moment they arrive.
Add your own labels on top of the category for the filtering you actually use.
Search by name, type, property or contact, and the file comes up in seconds.
See exactly how much storage your plan has used and how much is left.
Capture the client's signature on screen during a viewing, with a timestamp and a hash proving it wasn't altered afterward.
Get started in four simple steps
Drag it onto Avensa directly, or attach it while you're already on the property, contact or deal it belongs to.
Contract, floor plan, certificate β pick a category and add whatever tags help you find it again fast.
Attach it to the property listing or the client, so it sits next to everything else that record already holds.
Decide by role who can view, download or edit it. An agent sees what their work needs; a manager sees everything.
A real estate deal produces a pile of paper: a brokerage agreement, a viewing protocol, a deposit agreement, a certificate of no encumbrances, floor plans, photos. Kept as email attachments, half of it is lost by the time you need it.
Avensa files each document against the property, contact or deal it belongs to, with a category and any tags you add. Search by name, type or the record it is linked to, and the right version comes up instead of a folder full of guesses.
Access follows your team's roles, so an agent sees what their work requires and a manager sees everything in scope. Once a document is signed, it locks β no accidental edits, no wrong version sent to a client by mistake.
Regardless of your business scale, Avensa grows with you
A client asks for the brokerage agreement from six months ago and you have no idea which folder it is in.
Search the client's name, and the document is open before you've finished the sentence.
A colleague needs the floor plan for a property you listed, and it is sitting in your personal downloads folder.
The file is on the property record. Anyone on the team can open it, nobody has to email you.
A manager needs to know which documents an agent can see, and which ones are none of their business.
Roles decide access. Sensitive files stay restricted, everything else is where it should be.
Find answers to the most common questions about this feature
Your account is ready in minutes, and we migrate your listings and contacts for you. Try everything free for 14 days.
What happens next
Create your agency
Two minutes to set up, with a 14-day free trial on Solo.
We move your data
Excel, Sheets or another CRM, free on paid plans.
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A real person walks your team through it.
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